Latnovva Site control

Where they started

Latnovva is a multinational group of companies working in eleven countries. It pays, collects and hires in several currencies, with clients and suppliers in each country.

Within that structure it had to keep budget control of every site to secure its result. But each department had its own Excel files, and to know how a site was doing you had to pull reports together from several places. Files were passed around by hand and fell days behind: once, six sites ended up with old numbers and nobody noticed.

How we approached it

1. We reviewedHow a site moves from start to finish, from the quote to the close, and who takes part in each step.
2. We mappedEvery step along the way: requesting material, getting quotes, choosing a supplier, buying, measuring what was built, billing it and closing the week.
3. We recommendedDropping the scattered files and moving everything into one system, with sign-offs to know who approved what.
4. We builtThe system, its manual, training videos and a guide for site managers.

What we built

One system for the whole site

One system where the information from every company in the group lives together, in its different currencies. Each site has its full story: what was sold, what was planned to be spent, what is bought, what is built and what is billed, with a close every week. That way management makes decisions on solid numbers.

• Everyone sees their own work · purchasing, administration, management and site managers each have their own to-do list
• Purchasing in order · from request to payment, with quotes compared side by side
• Budget vs. actual · what was planned, what has been spent and what is left
• Progress and billing · what was built and what can be billed, by contract
• Weekly close · what was sold, what it cost and what was earned
• Sign-offs and backups · who approved what, in pesos and dollars, backed up daily

By the numbers